Moderate a meeting

To get started using VidyoConnect as a meeting moderator, see the VidyoConnect for Meeting Organizers quick reference cards.

Overview

This capability enables a smooth meeting experience for room owners and designated meeting moderators from within the VidyoConnect for Desktop application.

  • Room owners can create or modify a room moderator PIN, so if necessary other participants can switch to moderator by entering the PIN in the call.
  • In-call moderators can soft mute all audio/video or per participant. A soft mute action mutes the selected device, microphone, or camera, but allows the remote users to re-enable if desired. Additionally, in-call moderation can disconnect a selected participants or all participants from a call.
  • Additional moderation controls, like hard mute and selecting a meeting recording profile are available through the Vidyo Control Meeting web page, which is accessible when clicking Open Browser from the Moderate call pop-up window.

Moderators and participants can:

  • Host sensitive team discussions and easily lock a room to prevent other participants from joining.
  • Moderate group sessions and webinars by hard muting all participants' audio and video to minimize disruption to the presenter and shared content.
  • Collaborate with corporate groups to soft mute all participants' audio while presenting a strategic plan.
  • Lead a company town hall meeting and easily and effectively disconnect all participants once the meeting has ended.

Create, change, or remove the moderator PIN

If you know you want to delegate permissions to another moderator during a call, you can create a PIN in advance. This way participants can switch anytime to moderator by entering the PIN in the call.

  1. As the conference owner, open the VidyoConnect for desktop application.

  1. On the right side of the VidyoConnect app, click Create a moderator PIN. The Moderator PIN pop-up displays.

  1. Enter a 4 to 12 character code with all numbers and click Save. The system generates a moderator PIN and Change or remove moderator PIN displays instead.

Note

Minimum and maximum PIN length is configured in the VidyoPortal.
  1. To change or remove a moderator PIN, click Change or remove moderator PIN. The Change or Remove Moderator PIN pop-up displays.

  1. To change the moderator PIN, enter a new moderator PIN and click Change. To remove the moderator PIN, click Remove Moderator PIN.

Switch to moderator

Before becoming a moderator, you must obtain the moderator PIN from the conference room owner via email or other communication channel.

To switch to moderator:

  1. As the conference participant, open the VidyoConnect for desktop application and join the conference.
  2. Click to view the participants list.
  3. At the bottom of the participants list, click Switch to moderator. The Moderator PIN pop-up displays.

  1. Enter the Moderator PIN you received from the conference room owner and click Submit. This number is a 4 to 12 character code with all numbers. The message You are now a moderator displays in the upper right corner of the page and the Moderate call button displays instead.

Use the in-call moderator controls

After you join a VidyoConnect for Desktop conference, you can immediately start using the moderator capability and moderator controls. The meeting moderator is labeled Moderator under their name in the participants list to the right of the microphone and camera icons.

  1. As the conference moderator, click Participants and Search at the top-left of the VidyoConnect in-call screen to view the participants list.
  2. At the bottom of the participants list, click Moderate call. The Moderate call pop-up displays.

Click...

To...

Lock room

Lock your own room when you join a call as a moderator or presenter. Once the room is locked, the message Room is now locked. Additional participants cannot join the conference appears in the upper-right corner of the application.

Mute all microphones

Soft mute audio on participants' microphones and allow participants to re-enable and then click Cancel or Continue. Clicking this button locally mutes the audio on all the participants' microphones. The conference participants then have to unmute their microphones to be heard. You cannot unmute participants' microphones remotely.

Note

The unmute option is not available for WebRTC version 20.1.0.

Turn off all cameras

Soft mute video on all the participants' cameras and allow participants to re-enable and then click Cancel or Continue. Clicking this button locally disables the video on all the participants' cameras. The conference participants then have to re-enable their cameras to be seen. You cannot re-enable participants' cameras remotely.

Breakout rooms

Open the Breakout rooms control panel. Once open, you can create or modify breakout rooms, assign the participants to the rooms, move them among the rooms, broadcast messages to the rooms, and record the rooms. See Use breakout rooms.

Disconnect all participants

Disconnect all participants and end the conference.

Open in browser

Open the Control Meeting page from which to hard mute all audio/video, add and invite participants, lock/unlock the room, record the meeting, or open the Options pop up. See Use the browser-based moderator controls below.

Use the browser-based moderator controls

The Control Meeting page allows you to apply additional actions to all participants in the meeting room or to selected participants in the meeting room.

In the Moderate call pop-up, click Open in browser. The Control Meeting page displays.

Click...

To...

Hard mute camera

Disable video on participants' cameras which will disable all cameras without allowing participants to re-enable. Once hard muted, all existing participants in the call will see the current hard mute tooltip over their camera button, 'Disabled by moderator'.

You can hard mute the camera of all or individual participants.

Soft mute camera

Disable all participants' cameras and allow participants to re-enable. Once soft muted, all existing participants in the call will see the current soft mute tooltip over their camera button. 'Disabled by moderator. Click to re-enable.'

Hard mute microphone

Mute all participants' microphones which will disable all microphones without allowing participants to re-enable. Once hard muted, all existing participants in the call will see the current hard mute tooltip over their microphone button, 'Disabled by moderator'.

You can hard mute the microphone of all or individual participants.

Soft mute microphone

Mute all participants' microphones and allow participants to re-enable. Once soft muted, all existing participants in the call will see the soft mute tooltip over their microphone button: 'Disabled by moderator. Click to re-enable.'

Disconnect participants

Disconnect all participants from the conference call.

You can disconnect all or individual participants.

Add participant

Open the Add Participant pop-up from which to search and invite participants.

Invite via email

Open the Email Invitation pop-up, where you can select whether to send an invite link or a webcast link, and then click OK.

Lock/Unlock room

(Green) Lock the room and prevent any other participants from joining the call. When you click this button, this message displays in the lower left corner of the page, "This room is now locked. Additional participants cannot join the call."

(Red) Unlock the room and this message displays in the lower left corner of the page, "Room unlocked."

Record

Open the Recording Options pop-up, where you can select whether to record or record & webcast, select the record profile, and start recording the meeting.

For more information, see Record a meeting.

Pause/Stop

Pause and stop the recording. These buttons only display when recording.

Settings

Open the Options pop-up, where you can go to the VidyoReplay Library, and enter a moderator PIN, room PIN, webcast link or webcast PIN.

Sort participants

Sort participants alphabetically or by order of attendance.

Presenter/Group

(Presenter) Start presenter mode and assign a presenter.

(Group) Exit this mode.

Presenter

(Grey) Set a participant as the presenter. This button turns blue.

(Blue) Remove presenter rights from this participant.